Passport

Passport Authorization Letter [English]

Can’t pick up your new passport and wonder if someone can do it for you? Yes, they can! All you need is a Passport Letter of Authorization, which gives someone official authority to pick up your passport on your behalf.

But how do you do that? Read on for the answers, including a ready-to-use letter template.

What is a Passport Letter of Authorization?

In short, a Passport Letter of Authorization is an official document (written and signed by you) that gives a third party “authority” to pick up your passport for you. So who can legally pick up a passport on your behalf? Anyone (such as a family member or friend).

Important note! Suppose you want someone to collect several passports, for example, for your whole family. In this case, you must write separate authorization letters – you may not list more than one document to be picked up in the same letter.

Passport Authorization Letter

This is a sample Passport Authorization Letter in English. The letter is addressed to the Assistant Director of the Regional Passport Office. The letter is about authorization to receive the passport. The letter states that the author has applied for a passport and it is ready for delivery.

The author authorizes a person of his choice to receive the passport on his behalf. The letter contains the authorized person’s information, including name, NID number, and address. The author requests that the passport be delivered to the authorized person. The letter ends with the author’s signature and name.


Passport Authorization Letter Sample

Date: DD-MM-YYYY

To,
Assistant Director,
Regional Passport Office,
[Name of District]

Subject: Regarding permission to receive the passport.

Dear Sir,
With all due respect, I, [your name], [your national identity card number], [your address], [passport application number], have applied for a passport. My passport is ready for delivery.

I am currently hospitalized due to an illness. Therefore, I can’t receive the passport myself. Therefore, I authorize my father/mother/brother/sister/wife/husband/child/other relative/friend/any person to receive the passport on my behalf.

The details of the authorized person are the following:

Name: [Name of the person provided].
NID Number: [Subject’s National Identity Card number].
Address: [Address of person provided].

I authorize the person named above to receive my passport on my behalf. Therefore, please give my passport to the person named above.

Sincerely,

[your signature]
[your name]


This letter is a sample Passport Authorization Letter in English. It is addressed to the Deputy Director/Assistant Director of the Regional Passport Office and authorizes a person of the author’s choice to receive the passport on the author’s behalf. A Passport Authorization Letter must be written to the Deputy Director/Assistant Director of the Regional Passport Office. The letter is required to pick up the passport at the counter.

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